School management system for CBSE & ICSE schoolsOne system for the office, teachers and parents.
Schoolyam is an online school management system. Admissions, student records, fees, attendance, exams, timetable, transport and parent communication run on one login, with a parent app in your school’s own name. Choose the modules you need and pay only for those.
- ✓One student record shared by every department, from admission to TC
- ✓Parents pay fees by UPI, cards or netbanking and get the receipt instantly
- ✓CBSE and ICSE report cards, including holistic progress cards
- ✓Module-wise pricing — start small, add modules later
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The whole school on one screen
Separate registers, or one school management system?
Registers, Excel and phone calls
- The same child typed into admission, fee, exam and TC registers
- Fee totals tallied by hand at the end of each day
- Report cards typed and re-checked for weeks
- Parents call the office for dues, results and the bus
One school management system
- One record per child, reused by every department
- Online payments and counter receipts post to the books themselves
- Marks entered once; report cards compile in one click
- Parents see fees, results and the bus in the school’s app
What is a school management system?
A school management system (also called school management system software) runs the daily work of a school in one place: admissions, student records, fee collection, attendance, exams and report cards, timetable, transport, staff and payroll, and communication with parents. Instead of writing the same child into five registers, the school keeps one record and every department works from it.
A school management system in India is also called school management software, a school ERP or school administration software. The names overlap almost completely. What matters is whether the office, the teachers, the principal and the parents all work from the same live records. We explain the small differences in school ERP vs school management software.
School management system, school ERP, SIS and school app
| Term | What schools usually mean | On Schoolyam |
|---|---|---|
| School management system | The full set of tools that runs the school office and connects parents | All 31 modules on one login, plus the parent app |
| School ERP | The same thing, named after business ERP software | School ERP software: the same product |
| Student information system | Only the student records: profiles, documents and history | The student information system every other module reads from |
| School app | The phone app parents and teachers use | Your school’s own app, in your school’s name |
School management system modules and features
A school rarely switches everything on in the first week. The system it chooses should still be able to grow into all of these school management system features without a second software.
Front office
- Admissions and enquiry: every enquiry tracked to admission, with online application forms.
- Student information: one record per child, with documents, siblings and every past session.
- Visitor gate pass and certificates and TC.
Fee office and accounts
- Fee management: month-wise heads, fines, approved concessions and automatic reminders.
- Online payments by UPI, cards and netbanking, with receipts issued instantly.
- Accounts and ledger, with a Tally export for your CA.
Academics
- Student attendance with absence alerts to parents before first period.
- Exams and report cards in CBSE and ICSE formats, including holistic progress cards.
- Timetable with one-tap substitutions, and homework, lessons and syllabus.
Operations and staff
- Transport and GPS, with the live bus in the parent app.
- HR and payroll with EPF and ESI, plus staff attendance and leave management.
- Library and inventory and assets.
Communication and control
- WhatsApp suite and a WhatsApp parent bot that answers dues, attendance and results.
- Dashboards and reports, including UDISE+ data in Excel.
- Users and permissions, so each login sees only its own screens.
What changes for each person in the school
| Who | Before | With a school management system |
|---|---|---|
| Principal | Waits for registers and phone updates | Sees attendance, collection and pending work live on a dashboard |
| Fee clerk | Writes receipts and totals the cash book by hand | Issues receipts in seconds; online payments post themselves |
| Class teacher | Marks attendance on paper and types marks twice | Marks attendance in the app; report cards compile from marks entered once |
| Parents | Call the office about dues, results or the bus | Check and pay fees, see results and track the bus in the school’s app |
| Management | Learns about problems at month end | Sees collection, strength and staff attendance on any day |
Online or installed on one computer?
Older school software was installed on one office computer, so only the person sitting at it could use it, and a crashed hard disk could take the fee register with it. An online school management system runs in the browser and on phones. Teachers, the principal and parents can all use it, backups are handled for you, and updates arrive without anyone reinstalling anything. Schoolyam is online: your team signs in from any browser and parents use the mobile app.
How to choose a school management system
- Ask for a demo on your own data. Your classes, your fee chart and your report card, not a canned video.
- Let your fee clerk try a receipt. If the person who uses it every day finds it hard, it will not be used.
- Check the parent side. Is the app in your school’s name? Can parents pay fees and see results in it?
- Check your board’s report cards. CBSE and ICSE formats, holistic progress cards and your own layout.
- Ask how your data moves in. An Excel import with a checked preview saves weeks of typing.
- Ask who can change money entries. Look for role-based access, a second password for money actions and a log of every change.
- Ask how pricing works. Module-wise pricing lets you start with what you need and add more later.
- Ask about support in March and April. Fee and exam season is when you will need it most.
Our guide to choosing a school ERP in India goes through these questions in more detail.
What does a school management system cost?
Prices vary widely because schools need different things. Schoolyam is priced module-wise and scaled by student strength: you choose the modules you want, and the written quote covers those alone. Many schools start with fees, attendance and the parent app, then add exams, transport or payroll later without re-entering any data. See how our pricing works.
Moving from registers or another software
Most schools can switch mid-session without losing a term. Our team imports students, classes, fee structures and staff from your Excel sheets through the data import module, which checks every row and shows you a preview before anything is saved. We then create logins, train your office staff and publish the parent app. Most schools go live in days.
From demo to live in three steps
Trusted by 500+ CBSE & ICSE schools
School leaders, named and on record — 5,40,000+ students and 25,000+ teachers & staff run on Schoolyam every day.
“Holistic Progress Card was the phobia for us in last session. But with Schoolyam we overcame it. Schoolyam is probably the single greatest investment we are making in our school — it made the assessments more comprehensive and easier.”
“Schoolyam teamwork is appreciable, seamless. The interface is user-friendly, simplifying tasks. Their support gives instant response, resolving issues promptly. Reports are streamlined, enhancing our school management. We’re highly satisfied.”
“I really appreciate your company’s ability to actively solve problems. The online classes and automatic exam system are very beneficial — our school is updated with all types of digital systems.”
School management system questions, answered
What is a school management system?
A school management system is software that runs a school’s daily work in one place: admissions, student records, fees, attendance, exams and report cards, timetable, transport, staff and parent communication. Schoolyam keeps one record per child that every department uses, with a parent app in the school’s own name.
Is a school management system the same as a school ERP?
In practice, yes. Schools in India use school management system, school management software and school ERP for the same kind of product. Schoolyam is all three: 31 modules on one login, covering the office, the teachers and the parents.
What modules does Schoolyam include?
Schoolyam has 31 modules, including admissions, student information, fee management, online payments, accounts, attendance, exams and report cards, timetable, transport and GPS, HR and payroll, library, WhatsApp communication and a branded parent app. You switch on only the modules your school needs.
Is Schoolyam online or installed on our computers?
Schoolyam is online. Your team signs in from any browser, parents use the mobile app, and your data lives in one place — there is no per-computer installation to maintain.
How much does a school management system cost?
Schoolyam is priced module-wise, scaled by student strength. You pick the modules you want and the quote is built from that list alone. Your exact quote comes in writing after the demo.
How long does it take to start using it?
Most schools go live in days. Our team imports your students and staff from Excel, sets up your fee structure and report card format, creates logins and trains your office staff.
Does it work for both CBSE and ICSE schools?
Yes. As a CBSE school management system, Schoolyam supports CBSE relative grading for Classes X and XII and holistic progress cards; for ICSE schools it supports ICSE grading. Either way it reproduces your own report card layout.
See a school management system running on your school’s data.
Book a free 30-minute demo. We show your own classes, fee structure and report card working live, and quote in writing for exactly the modules you choose.
Sales +91-7080567519 (also WhatsApp) · sales@jupeak.com