Home/Modules/Fees & accounts/Inventory & Assets
📦
Fees & accounts · 17 screens

Inventory & Assets, from store room to scrap list

Schoolyam Inventory & Assets runs the school store and the fixed-asset register together: item purchases, sales to students, returns, stock position and dues on the store side — and on the asset side, every product mapped to block, floor and room, with issue tracking and scrap lists.

17inventory screens
Room-levelasset location map
Livestock position
Trackissue → return → scrap
Everything inside

What’s inside Inventory & Assets?

Every card below is a working feature in the live product — not a roadmap item.

🛒
Store purchasesPurchase entries with supplier, rates and registers — stock rises automatically.
Sales to studentsUniforms, books, stationery sold against the student’s account — dues tracked.
🔁
Purchase & sale returnsReturns adjust stock and money both — no orphan entries.
📊
Live stock positionItem-wise stock with reorder visibility; purchase and sale registers on tap.
🏢
Asset location mappingEvery asset lives somewhere: block → floor → room — findable in seconds.
📋
Asset issue trackingProjectors, lab kits, sports gear — issued to staff, tracked to return.
🗑
Scrap managementEnd-of-life assets move to a scrap list with reason and date — audit trail intact.
📄
Supplier & brand mastersSuppliers, brands, categories — structured so reports mean something.
Point by point

Key features of Inventory & Assets

Scan any group in seconds — every point is a working capability, not a promise.

Store operations

  • Purchases & salesUniforms, books, stationery — stock moves itself.
  • Bill to student accountStore dues chase like fee dues.
  • Returns handledStock and money adjust together.

Asset register

  • Block → floor → roomEvery asset mapped to its location.
  • Issue trackingWho took the projector, and when.
  • Scrap listsEnd-of-life with reason and date.

Clean audits

  • Live stock positionItem-wise, any moment.
  • Purchase/sale registersComplete paper trail on tap.
  • Accounts integrationNo parallel economy for the auditor to find.
Automation

How does it run itself?

1
Stock in, mapped and pricedPurchases raise stock; assets register with brand, supplier and their exact room.
2
Stock out, against a nameStore sales bill to students (dues follow them); asset issues record who took what.
3
Position always currentStock reports, asset registers by location, and scrap lists stay live — the annual audit takes an afternoon.
Proof, not promises

Which screens do you actually get?

Real screen names from the live Schoolyam dashboard — ask for any of them in your demo.

Item PurchaseItem SaleStock PositionPurchase RegisterSale RegisterStock Due PaymentAsset Product PurchaseAsset Product IssueAssets ListAssets Scrap ListAsset Block / Floor / Room

17 screens · priced module-wise — pay only if your school uses it · add anytime

Questions principals ask

Frequently asked

Can students buy uniforms and books on credit against fees?

Yes — store sales can bill to the student’s account, and store dues appear alongside fee dues (with the same reminders), so nothing slips between two registers.

How do we find out where an asset actually is?

Every asset maps to block, floor and room at entry, and moves are recorded. The assets list filters by location — the physical audit walks room by room with a checklist that already exists.

Does inventory connect to accounts?

Yes — purchases, sales and dues integrate with the accounts module, so the store isn’t a parallel economy the auditor discovers later.

Works together with

See Inventory & Assets live on your school’s data.

A 30-minute demo with your classes, your fee structure, your report-card format. Free, and on your screen — not a slideshow.