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Fees & accounts · 52 screens

Fee Management, airtight by design

Schoolyam Fee Management runs the entire fee office for CBSE and ICSE schools: month-wise structures, transport and hostel heads, automatic fines, approval-gated concessions, sibling-aware collection, receipt modification with an audit trail and due lists that chase themselves — across 52 dedicated screens. Schools report about 31% lower pending dues after auto-reminders.

52screens for the fee office
−31%avg pending dues after reminders
2-levelconcession approval workflow
15+collection & due reports
Everything inside

What’s inside Fee Management?

Every card below is a working feature in the live product — not a roadmap item.

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Month-wise fee structuresPer-class, per-month heads — tuition, transport, exam, misc — with mid-year revisions. Collect by cash, cheque, DD or online.
Fines that calculate themselvesFlat fine or slab-by-months-overdue — applied automatically, waivable with rights.
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Sibling-aware counterOne screen shows every sibling’s due; parents pay one total, receipts split correctly.
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Concession approval workflowConcessions are requested, then approved by authorised users — no silent discounts.
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Receipt modification & cancellationFour modification and five cancellation types — cheque returns included — each rights-gated and fully logged.
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Dues that chase themselvesDue lists fire SMS, WhatsApp and app reminders on schedule — with payment links.
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Backdated entry controlBackdating is permission-controlled per user — the cashier’s day stays honest.
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Collection analyticsDay-wise, month-wise, head-wise and class-wise collection — live, not end-of-day.
Point by point

Key features of Fee Management

Scan any group in seconds — every point is a working capability, not a promise.

Structures without limits

  • Month-wise headsTuition, transport, exam, misc — per class, per month.
  • Mid-year revisionsChange structures with history preserved.
  • Every payment modeCash, cheque, DD and online in the same books.

Counter controls

  • Concession approvalRequest-then-approve — no silent discounts.
  • Rights-gated correctionsModification & cancellation logged, cheque returns included.
  • Transaction passwordSecond password on money-touching actions.

Collection on autopilot

  • Auto dues + finesMonthly dues and slab fines compute themselves.
  • Reminders with pay linksWhatsApp/SMS reminders parents can tap and pay.
  • Sibling-aware counterOne family total, receipts split correctly.
Automation

How does it run itself?

1
Dues generate on the 1stEvery child’s monthly due — tuition, transport, fines, arrears — computes automatically from the structure you set once.
2
Reminders go out with payment linksDefaulters get WhatsApp/SMS reminders on your schedule; parents tap the link and pay without visiting school.
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Every rupee lands in the ledgerCash, cheque or online — each receipt posts to Accounts & Ledger the moment it is issued. Nothing waits for a monthly tally.
Proof, not promises

Which screens do you actually get?

Real screen names from the live Schoolyam dashboard — ask for any of them in your demo.

Pay FeeDue ListAll Due ListHead Due ListStudent LedgerSet Fee MasterSet Fee ConcessionFee Concession ApprovalReceipt ModificationReceipt CancellationMonth Wise CollectionDay-wise CollectionMonthly ProjectedFine Master

52 screens · priced module-wise — pay only if your school uses it · add anytime

Questions principals ask

Frequently asked

Can Schoolyam handle our school’s complicated fee structure?

Yes. Structures are per-class and per-month with unlimited heads, one-time charges, transport slabs by route, month-wise concessions and separate fine rules — if your structure exists on paper, it fits in Schoolyam.

How does Schoolyam prevent fee fraud at the counter?

Receipt modification and cancellation are separate rights-gated screens with full audit logs, backdating needs explicit permission per user, concessions need approval, and a transaction password protects sensitive actions. Every change says who, when and what.

Do fee reminders really reduce pending dues?

Schools running scheduled WhatsApp + SMS reminders with payment links see roughly 31% lower pending dues on average — parents pay faster when the reminder carries a tap-to-pay link rather than a request to visit the office.

Works together with

See Fee Management live on your school’s data.

A 30-minute demo with your classes, your fee structure, your report-card format. Free, and on your screen — not a slideshow.