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Communication · Scheduled jobs

Automation Engine, working while you sleep

Schoolyam’s Automation Engine is the scheduler behind everything that “just happens”: daily attendance emails, fee-due push notifications, balance alerts, birthday wishes, biometric syncs and due-list postings all run as scheduled jobs — configured once, executing every day without a human remembering.

Dailyjobs, zero clicks
6+automation types
Setonce, runs all year
Loggedevery run, every send
Everything inside

What’s inside Automation Engine?

Every card below is a working feature in the live product — not a roadmap item.

📧
Attendance email digestsDaily absentee summaries reach the principal’s inbox automatically.
🔔
Fee-due push runsScheduled due notifications to the app — monthly, weekly, your call.
💵
Balance alertsSMS-balance and dues-balance alerts before they become surprises.
🎂
Birthday wishesStudents and staff get wished automatically — parents notice the touch.
🕑
Biometric auto-syncDevice punches pull in on schedule — attendance exists before anyone asks.
📋
Due-list postingsDefaulter lists compile and dispatch on the dates you set.
📊
Run logsEvery job logs what ran, when, and what it sent — verifiable, not hopeful.
Task schedulerJobs run server-side on schedule — no one’s PC needs to stay on.
Point by point

Key features of Automation Engine

Scan any group in seconds — every point is a working capability, not a promise.

Daily jobs

  • Absence alertsFire after marking, every day.
  • Fee-due pushesMonthly or weekly, your schedule.
  • Birthday wishesStudents and staff, automatic.

Infrastructure jobs

  • Biometric syncPunches pulled on schedule.
  • Due-list dispatchDefaulter lists compiled and sent.
  • Balance alertsSMS credit warnings before they bite.

Trustworthy

  • Server-side schedulerNo PC needs to stay on.
  • Holiday-awareJobs respect the calendar.
  • Run logsEvery execution and send, verifiable.
Automation

How does it run itself?

1
Choose what runs itselfPick the automations — absence alerts, due reminders, birthday wishes, syncs — and their timing.
2
The scheduler takes overJobs execute server-side daily — holidays respected, failures logged and retried.
3
You read outcomes, not to-do listsThe office reviews run logs and results; the remembering is no longer a human job.
Proof, not promises

Which screens do you actually get?

Real screen names from the live Schoolyam dashboard — ask for any of them in your demo.

Task ScheduleTask RunAuto Attendance EmailAuto Attendance MessageAuto Fee Due Push NotificationAuto Balance NotificationAuto Birthday MessageAuto Biometric AttendanceDue List PostingBalance SMS Posting

Scheduled jobs · priced module-wise — pay only if your school uses it · add anytime

Questions principals ask

Frequently asked

What actually runs automatically every day?

Whatever you enable: absentee alerts after marking, attendance email digests, fee-due pushes, balance warnings, birthday wishes, biometric syncs and due-list dispatches — each on its own schedule, each logged.

Does someone’s computer have to stay on?

No — jobs run on the server via the task scheduler. The office can be closed; the 6 am attendance sync still happens.

How do we know an automation actually ran?

Run logs record every execution and every message sent — if a parent claims they weren’t reminded, the log settles it in seconds.

Works together with

See Automation Engine live on your school’s data.

A 30-minute demo with your classes, your fee structure, your report-card format. Free, and on your screen — not a slideshow.