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Academics · 9 screens

Exam Seating Plan, every seat decided before the bell

Schoolyam Exam Seating Plan seats a whole examination centre in one click — room by room, seat by seat. It keeps same-class students off neighbouring desks, allots question-paper sets so bench-mates never share one, handles access-arrangement and external candidates, assigns invigilator duty for each exam day, and prints door notices, room charts and attendance sheets ready to sign.

Book a free demo WhatsApp us See it in the app

1 clickwhole centre seated

12printable reports

0same-class neighbours

Per dayinvigilator duty

Watch it work

Exam Seating Plan, on a normal school day

One press, and the whole examination centre is seated before the office finishes its tea.

Seating engine · live

🧩480 candidates seated14 rooms · one pass · 0 same-class neighbours1 click

📄Question-paper sets allottedSet A / B along each row — never on one benchAuto

👮Invigilator duty allottedRoom-wise, for this exam day onlyAuto

🖶Door notices printedWall copy — roll numbers only, names withheldReady

Everything inside

What’s inside Exam Seating Plan?

Every card below is a working feature in the live product — not a roadmap item.

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Rooms that match realityBuildings, floors and rooms with rows × columns, seats per bench — and per-row desk counts like 7-5-5-5 for rooms that were never a neat rectangle.

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Blocked seats & closed roomsDrag-select broken desks so nobody is seated there; a room out of service is skipped and named in the warning, not silently dropped.

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Adjacency rules that holdNo bench-mate, aisle neighbour, front or back seat from the same class or section. If the room geometry cannot take the load, you get a shortfall warning — not a quietly broken rule.

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Question-paper set allotmentSets are given by position along the row, so two students sharing a bench never receive the same set.

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Access arrangements, on the chartReader, scribe, laptop, calculator and extra time recorded per candidate, accessible rooms honoured, and candidates needing separate invigilation listed for a room of their own instead of being force-seated.

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External & private candidatesCandidates sent from other schools sit on the same chart, grouped so two from one school never sit together — and they never enter your student, fee or attendance records.

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Invigilator duty per exam dayAuto-allot or pick staff room by room. Duty is scoped to the day, so the same teacher cannot be double-booked on it — and Day 1’s roster is never wiped by Day 2.

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Wall copy vs office copyThe chart pinned to a door prints roll numbers only; the office copy carries names. Every printout is stamped with the time and how many times the plan was amended after publishing.

Point by point

Key features of Exam Seating Plan

Scan any group in seconds — every point is a working capability, not a promise.

Set the centre up once

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Buildings, floors, roomsYour real layout, not a spreadsheet of room names.
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Rows, columns & benchesSeats per bench set per room — or forced per exam.
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Uneven rooms supportedPer-row desk counts like 7-5-5-5 for rooms that are not rectangles.
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Blocked seatsDrag-select broken desks so nobody is allotted there.
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Rooms out of serviceA room under repair is skipped and named in the warning.
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Copy from the asset registerPull the room list across instead of typing it twice.

Seat the exam in one click

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Whole centre in one passEvery class, every room, every seat — one Generate.
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Same class never adjacentBench-mate, aisle, front and back neighbours all checked.
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One or two per benchBoard exams single, internals double — same rooms.
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Question-paper setsAllotted along the row so bench-mates never share a set.
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Reshuffles by itselfA new plan seats students differently with no setting to remember.
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Reprints stay identicalRegenerating an existing plan reproduces the same chart.

Every candidate, not just the easy ones

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Reader & scribeRecorded per candidate, with the scribe’s name and qualification.
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Laptop & calculatorPermitted aids recorded against the candidate.
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Extra timeStored as one percentage — a single source of truth.
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Accessible roomsCandidates who need one are placed there first.
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Separate invigilationListed for a room of their own rather than force-seated.
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External candidatesGrouped by sending school so two never sit together.

Run the exam day

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Invigilator duty per dayAuto-allot or choose room by room; no double-booking.
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Attendance on the chartMark absent per seat, or mark the whole room present.
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QR on the desk slipScan on a phone to mark that seat present or absent.
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Incident logBreaks, late arrival, early leave, seat change, malpractice.
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Seat swapsMove two students in one action, fully logged.
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Clash detectionFlags a candidate seated in two plans in the same sitting.

Print what the centre needs

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Room-wise seating chartThe chart the invigilator works from.
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Room door noticePinned outside — roll numbers only, names withheld.
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Master notice, all roomsOne sheet for the notice board.
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Room attendance sheetOne sheet per room per exam day, ready to sign.
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Absentee statementRoom-wise tally the centre files.
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Vacant seat & utilisationShows how full the centre actually was.

Automation

How does it run itself?

Set the rooms up onceBuildings, floors, rooms, geometry and blocked seats — or copy the list straight from the asset register instead of typing it again. The exam office keeps its own room list, so nobody else can rename or delete its rooms.

Name the sitting and generatePick the classes writing that day, choose one or two students per bench, press Generate. One plan can seat several classes writing different papers, and morning and afternoon sittings are simply two plans.

Publish, print, run the dayDoor notices and attendance sheets print, absentees are marked straight on the chart, incidents are logged, and every change after publishing is recorded with the user and the time.

Questions principals ask

Frequently asked

Can one seating plan cover classes writing different papers?

Yes — that is the normal case. Exams are created class-wise, but on an exam day one plan seats students from many classes in the same rooms, and each class-section carries the paper it is sitting. Morning and afternoon sittings are two separate plans, so the same room can be reused.

Will a student get the same seat in every exam?

No. Each new plan reshuffles on its own — you do not have to remember to change any setting. Regenerating an existing plan, on the other hand, reproduces exactly the same chart, so a reprint always matches the notice already pinned to the door.

Can we seat private or board candidates sent from other schools?

Yes. They are kept in a separate examination register — never in your student records, so they can never reach fees, attendance or student reports — and are grouped by their sending school so two candidates from one school are never seated together.

What stops a teacher being put on duty in two rooms at once?

Duty is recorded against the exam day, and the double-booking check runs on that day, so a teacher cannot hold two rooms in the same sitting. The same teacher on the same room on a different day is normal and allowed.

Is there a record of who changed what?

Yes. Creating, generating, publishing, seat swaps, pinning and deletion are all logged with the user and timestamp, and a published plan cannot be deleted while it is the signed record of the exam.