{"id":2288,"date":"2026-11-10T02:42:13","date_gmt":"2026-11-10T02:42:13","guid":{"rendered":"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/"},"modified":"2026-11-10T02:42:13","modified_gmt":"2026-11-10T02:42:13","slug":"udise-plus-data-entry-school-software","status":"publish","type":"post","link":"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/","title":{"rendered":"UDISE+ Data Entry Made Easy: Export Student Data in the Official Format"},"content":{"rendered":"<p>Every year, schools spend days filling student details into UDISE+, the Ministry of Education&#8217;s school data system. The work is repetitive: the same names, dates of birth and categories already sit in the admission register, but have to be re-typed into the official format with the official codes. This guide explains what the student section of UDISE+ asks for, the codes schools most often get wrong, and how school software can produce the sheet for you.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_UDISE_asks_for_at_the_student_level\"><\/span>What UDISE+ asks for at the student level<span class=\"ez-toc-section-end\"><\/span><\/h2><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_89 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/#What_UDISE_asks_for_at_the_student_level\" >What UDISE+ asks for at the student level<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/#The_codes_that_cause_the_most_rework\" >The codes that cause the most rework<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/#Why_re-typing_is_the_real_problem\" >Why re-typing is the real problem<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/#How_school_software_solves_it\" >How school software solves it<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.schoolyam.com\/udise-plus-data-entry-school-software\/#UDISE_in_Schoolyam\" >UDISE+ in Schoolyam<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>In the UDISE+ Data Capture Format (DCF) for 2025-26, the student section covers three groups of information:<\/p>\n<ul>\n<li><strong>General profile:<\/strong> name, gender, date of birth, mother&#8217;s and father&#8217;s names, Aadhaar number, social category, minority group, disability status and similar personal details.<\/li>\n<li><strong>Enrolment:<\/strong> class (grade), section, admission number, admission date, medium of instruction and, for senior classes, the stream.<\/li>\n<li><strong>Facilities and end-of-year details:<\/strong> facilities the student received, and the result at the end of the year.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"The_codes_that_cause_the_most_rework\"><\/span>The codes that cause the most rework<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>UDISE+ does not accept free text for most fields. It expects numeric codes, and mismatches are the main reason entries get sent back. A few examples from the DCF:<\/p>\n<table>\n<thead>\n<tr>\n<th>Field<\/th>\n<th>What UDISE+ expects<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Gender<\/td>\n<td>1 Male, 2 Female, 3 Transgender<\/td>\n<\/tr>\n<tr>\n<td>Social category<\/td>\n<td>1 General, 2 SC, 3 ST, 4 OBC<\/td>\n<\/tr>\n<tr>\n<td>Pre-primary grades<\/td>\n<td>PP3 (Nursery), PP2 (LKG), PP1 (UKG)<\/td>\n<\/tr>\n<tr>\n<td>No Aadhaar available<\/td>\n<td>9999 9999 9999<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Always check the current year&#8217;s DCF on the official UDISE+ portal, because codes and fields can change between years.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_re-typing_is_the_real_problem\"><\/span>Why re-typing is the real problem<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Most schools already hold this information, but spread across an admission register, a fee system and a class teacher&#8217;s diary. When the UDISE+ window opens, someone copies it by hand into a new sheet. That causes three problems:<\/p>\n<ol>\n<li><strong>Time.<\/strong> A school with 1,000 students can lose several working days of office time.<\/li>\n<li><strong>Errors.<\/strong> Hand-copied dates of birth and categories are the most common reason for corrections later.<\/li>\n<li><strong>Mismatches.<\/strong> The UDISE+ data stops matching the school&#8217;s own records, which causes trouble at board registration and transfer certificate time.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"How_school_software_solves_it\"><\/span>How school software solves it<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When the admission register lives in school management software, the UDISE+ sheet can be generated from it instead of typed. The software maps your fields to the official codes (for example, your &#8220;OBC&#8221; becomes code 4) and lays the data out in the official order. The office then reviews the sheet, fixes the few genuinely missing values, and enters it into the portal.<\/p>\n<p>Three habits make the export clean every year:<\/p>\n<ul>\n<li>Capture every UDISE+ field at admission time, including category, minority group and Aadhaar status, so nothing has to be chased in November.<\/li>\n<li>Use drop-downs instead of free text for gender, category and stream, so values always match the codes.<\/li>\n<li>Update records during the year (section changes, withdrawals) in the system, not on paper.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"UDISE_in_Schoolyam\"><\/span>UDISE+ in Schoolyam<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In Schoolyam, your student records become the UDISE+ Excel sheet in one click, laid out in the official format with the official codes. The export respects the same filters as the students report, so you can produce it for the whole school or class by class. It reads from the same <a href=\"https:\/\/schoolyam.com\/modules\/student-information.html\" target=\"_blank\" rel=\"noopener\">student information<\/a> record that fees, attendance and exams use, so the data stays consistent everywhere.<\/p>\n<p>To see the UDISE+ export on your own data, <a href=\"https:\/\/schoolyam.com\/book-demo.aspx\" target=\"_blank\" rel=\"noopener\">book a free online demo<\/a> or WhatsApp Sales on +91 70805 67519.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What the UDISE+ student section asks for, the codes schools most often get wrong, and how school software turns your admission register into the UDISE+ sheet.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1177,109],"tags":[],"class_list":["post-2288","post","type-post","status-publish","format-standard","hentry","category-guides","category-school-management"],"_links":{"self":[{"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/posts\/2288","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/comments?post=2288"}],"version-history":[{"count":0,"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/posts\/2288\/revisions"}],"wp:attachment":[{"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/media?parent=2288"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/categories?post=2288"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.schoolyam.com\/wp-json\/wp\/v2\/tags?post=2288"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}